BECOME A VENDOR – Las Vegas Juneteenth Festival

WE ARE ONE
GALLERY
SUPPORT JUNETEENTH
MERCH
MAKE A PAYMENT
BECOME A SPONSOR
TALK TO US

WE ARE ONE
GALLERY
SUPPORT JUNETEENTH
MERCH
MAKE A PAYMENT
BECOME A SPONSOR
TALK TO US

WE ARE ONE
GALLERY
SUPPORT JUNETEENTH
MERCH
MAKE A PAYMENT
BECOME A SPONSOR
TALK TO US

WE ARE ONE
GALLERY
SUPPORT JUNETEENTH
MERCH
MAKE A PAYMENT
BECOME A SPONSOR
TALK TO US

WE JUST LOVE

OUR VENDORS!

Happy New Year 2023 everyone! We are so excited for everything the New Year has to bring especially our annual Las Vegas Juneteenth Festival! Anyone who participated in or attended last year’s event knows that it was an AMAZING time for ALL! So what better time than NOW to get a head start and secure your business’s space for our upcoming 22nd Annual Las Vegas Juneteenth Festival. Trust us, you do not want to hesitate. Spaces are limited and will fill up FAST!
As always we go out of our way to showcase, support, and show appreciation for our many small business vendors and community organizations who partner with us year after year.
Together let’s make this year’s festival the BEST and MOST EXCITING EVER!

THIS EVENT IS FULL

PLEASE BE ADVISED THAT VENDOR SPACE IS EXTREMELY LIMITED FOR THIS EVENT. AS WE ARE JUST ABOUT FULL, VENDOR APPLICATIONS MAY STILL BE SUBMITTED BUT APPLICANTS WILL BE CONTACTED ON A CASE BY CASE BASIS. PLEASE COMPLETE THE REGISTRATION FORM BELOW AND A MEMBER OF OUR TEAM WILL CONTACT YOU IN THE EVENT THAT A SPACE BECOMES AVAILABLE. THANK YOU FOR SUPPORTING THE 22nd ANNUAL LAS VEGAS JUNETEENTH FESTIVAL.

CORPORATE EXHIBITOR

More than 50 employees or belonging to larger corporate entity or national chain.

$ 1500

10 x 10 Booth
Black Table Cover
2 Banquet Style Chairs
(1) Standard 6' Table

Spaces are limited so register early.

LIMITED

SMALL BUSINESS DELUXE

Less than 20 employees and not belonging to corporation or national chain

$ 375

10 x 10 Booth
Black Table Cover
(3) Chairs + (1) Standard 6' Table
1/4 Page Ad in Official Program
Banner on Juneteenth Website

Spaces are limited so register early.

LIMITED

SMALL BUSINESS

Less than 20 employees and not belonging to corporation or national chain

$ 275

10 x 10 Booth
Black Table Cover
2 Chairs
(1) Standard 6' Table

Spaces are limited so register early.

LIMITED

NON-PROFIT ENTITY

Must present valid documentation of 501 (c) 3 non-profit status when applying.

$ 200

10 x 10 Booth
Black Table Cover
2 Chairs
(1) Standard 6' Table

Spaces are limited so register early.

LIMITED

QUALIFICATION

PAYMENT

RESTRICTIONS

SALES TAX

DEADLINE

QUALIFICATION

Small Business and/or Non-profit: For the purposes of this event a small business vendor or non-profit vendor is defined as a locally owned and operated business or non-profit having not more than 25 employees or staff and NOT belonging to ANY national chain or parent corporation. It is important that our small business vendor booths remain available to modest community-based businesses and non-profits having limited resources who desire to introduce their products and/or services to our attendees. If your business is larger in scale and exceeds these criteria, we hope that you would consider showing your support by taking advantage of one of our many sponsorship opportunities for this event. You can find more information about securing a corporate booth at the Juneteenth sponsorship level by clicking here.

PAYMENT

All applicable vendor fees must be paid in full in order for your application to be completed and processed. These fees may be paid via the PayPal option below or by check, money order, or cashier’s check. Returned checks will be subject to a $30.00 service charge. Vendor Applications will be accepted now through Friday, May 19th, 2023 and will be processed on a first-come-first-served basis. Vendor spaces for this event are limited so we suggest submitting your application and processing your payment online as soon as possible.

RESTRICTIONS

Absolutely NO open food sales are permitted in the 10′ x 10′ spaces. Any food items being sold must be pre-packaged and must be pre-approved in advance by an authorized representative of the Las Vegas Juneteenth Festival. All Vendors must occupy the space provided as designated by festival organizers and in accordance with the event pre-planned layout and festival staff and volunteers will manage all space assignments. If you desire a particular location or space, please be as specific as possible on your application.

SALES TAX

All vendors are responsible for collecting sales tax at the current Nevada state sales tax rate. At the conclusion of the day’s event, a representative of the Las Vegas Juneteenth Committee will visit each vendor’s designated booth and collect the taxes and requisite documentation.

DEADLINE

All vendor applicants must have their completed application submitted by Friday May 19, 2023. Please be advised that NO application is processed and space reserved until payment has been remitted IN FULL! Spaces are extremely limited and will be reserved on a first-come-first-served basis. Absolutely NO applications will be accepted beyond the designated cutoff date. NO EXCEPTIONS!

Online Vendor Application

Full Name

Business Name

Telephone

Address

Business Facebook (optional)

Business Instagram (optional)

Website (optional)

Type of space desired?

Non-profit Tax ID Number (if applicable)

Describe what you will be selling/displaying at your booth:

Will you require access to electrical power?

YES NO

Upload Your Company Logo (optional)

Additional Comments

THIS ELECTRONIC AGREEMENT is entered into between VENDOR, whose full name, DBA, and address are set forth in Steps 1 - 4 of this document and LVJC, (Las Vegas Juneteenth Committee) for the temporary rental of exhibition space for the event known as Las Vegas Juneteenth Festival, taking place at 435 S. Grand Central Pkwy. Las Vegas, Nevada 89106 on Saturday, June 17, 2023. Steps 1 through Step 4 of this document constitute THE WHOLE OF THE CONTRACT between SPONSOR and LVJC. This electronic agreement to be construed according to the laws of Nevada, supersedes any prior agreement between the parties, oral or written. LVJC makes NO REPRESENTATIONS or covenants other than those expressly contained herein. SPONSOR shall in no way be considered an agent or employee of LVJC. SPONSOR'S ELECTRONIC ACKNOWLEDGEMENT in Step 4 of this agreement constitutes acceptance of Steps 1 - 4.

Permitted Use

PERMITTED USE: The operation of an independent retail booth selling/displaying ONLY the items or providing ONLY the services as described on page 1 of this document. VENDOR SHALL NOT HAVE AN EXCLUSIVE on this product absent a separate agreement for such with LVJC. VENDOR shall operate only under the BUSINESS NAME described on page 1 and exhibition is restricted to EMPLOYEE or REPRESENTATIVES of this named company. VENDOR 'S product booth set-up and display are subject, at all times, to LVJC'S APPROVAL and to all other terms of this agreement. ALL exhibits must be confined to the rented space absent the express written permission of LVJC. FAILURE TO COMPLY with any of LVJC'S guidelines or conditions either contained herein or later provided to VENDOR either orally or in writing, shall be grounds for immediate TERMINATION of this agreement with NO REFUND to SPONSOR. VENDOR is responsible for safety and legality of its exhibits and COMPLIES WITH ALL APPLICABLE LAWS & REGULATIONS & ASSUMES FULL RESPONSIBILITY IF ANY LAWS ARE BROKEN. NO INTOXICATING LIQUOR of any kind shall be displayed, sold or consumed by VENDOR or VENDOR 'S employees within the leased space. SODA/WATER BEVERAGES MAY NOT BE SOLD. All obligations shall survive the expiration term of this contract.

Payment

PAYMENT: FULL PAYMENT due upon signing. Acceptable methods include business check, money order, and cashier’s check. Returned checks are subjected to a $30.00 service charge.

Refunds/Cancelations

The Las Vegas Juneteenth Festival® has a very strict NO Refund policy. All payments/deposits are NON-refundable! No refunds, no exchanges, no trades, no subletting. NO EXCEPTIONS! (Unless the festival is canceled by LVJF or the venue.) In the event we do provide an alternate venue or date, you will be given the option to reassign your funds to pay for placement at said event or your payment/deposit will be fully refunded.

Setup & Removal

SET-UP & REMOVAL: Set up time for LVJF vendors and exhibitors will be announced as the event draws closer. Please be advised that setup times and dates are subject to change at the discretion of the LVJC. NO SETUP will be allowed beyond 3:00 pm on the day of the event. NO EXCEPTIONS. The event begins promptly at 4:00 pm, June 17, 2023. One hour prior to opening, all booths must be fully operational, and all vehicles removed from loading zones and relocated to designated parking areas. VENDORS FURTHER AGREE that dismantling will not begin until 9:00 pm and must be completed by 11:00 pm as per city regulations. VENDOR shall surrender premises in broom-clean condition. ANY EQUIPMENT, PRODUCT OR PROPERTY LEFT IN A VENDOR'S BOOTH AFTER 11:00 PM ON June 17, 2023, SHALL BE DEEMED ABANDONED AND SHALL BECOME THE PROPERTY OF THE LAS VEGAS JUNETEENTH COMMITTEE.

Permits & Insurance

PERMITS & INSURANCE: ALL VENDORS MUST HAVE A CITY OF LAS VEGAS BUSINESS LICENSE. Each vendor must provide a copy of their own city business license as well as a copy of their sales tax for any goods sold. It is recommended that VENDORS carry property damage insurance for protection from fire, theft loss or damage to inventory fixtures, etc. resulting from any cause whatsoever. VENDORS are further expected to comply with NV State statutes regarding employer's liability and workers’ compensation insurance where applicable. VENDORS who have their own insurance must provide a certificate naming THE LAS VEGAS JUNETEENTH COMMITTEE, 950 W. LAKE MEAD BLVD. AS ADDITIONAL INSUREDS. FOOD SELLERS are required to obtain a HEALTH PERMIT from the Clark County Health Department located at 625 Shadow Lane, Las Vegas, NV 89106, (702) 383-1251. All VENDORS are required to obtain the necessary insurance and/or licensing PRIOR TO OPENING. FAILURE TO COMPLY will PROHIBIT a VENDOR from opening and the VENDOR WILL NOT be entitled to any refund, offset or compensation whatsoever.

Subletting & Assignment

SUBLETTING & ASSIGNMENT: SPONSOR SHALL NOT assign, sublease, apportion, mortgage, pledge or in any way transfer in whole or in part this agreement or any part of this space hereunder without the express written permission of LVJC.

Restrictions

RESTRICTIONS: NO SPONSOR shall display, sell, or wear any items bearing offensive words or graphics, nor display such in their behavior during festival hours. SPONSOR MAY NOT sell or display any items which imply or promote violent or criminal acts or which incorporate materials derived from killing an endangered species. LVJC HAS THE RIGHT TO DECLINE, PROHIBIT OR EXPEL ANY EXHIBITOR OR EXHIBIT WHICH IN ITS SOLE JUDGMENT IS OUT OF KEEPING WITH THE CHARACTER OF THE FAIR. IN SUCH CASE THE SPONSOR AGREEMENT WOULD BE CANCELED AND THE OFFENDING SPONSOR(S) WOULD NOT BE ENTITLED TO ANY REFUND WHATSOEVER. All booths must be manned at all times. UNMANNED BOOTHS REFLECT NEGATIVELY on the fair.

Liability

LIABILITY: Sponsor agrees to INDEMNIFY AND HOLD HARMLESS THE LAS VEGAS JUNETEENTH COMMITTEE, any co-sponsors, LVJC, or any of their representatives or employees for any personal injury or property damages, liabilities, losses, attorney's fees or costs resulting from any cause whatsoever and regardless of fault including any claims resulting from unauthorized or criminal acts of any third party.

Right to Change

LVJC RESERVES THE ABSOLUTE RIGHT TO MAKE ANY CHANGES necessary in its sole judgment for the benefit of the event including changes in size or duration of the fair. LVJC reserves the right to settle any dispute between SPONSORS, to interpret the terms of this agreement and to recover reasonable ATTORNEY’S FEES AND LAS VEGAS JUNETEENTH COMMITTEE FEES in connection with any dispute arising under this contract.

Electronic Acknowledgement

VENDOR APPLICANT ACKNOWLEDGES having read and understood the terms and conditions of this agreement as set forth in Steps 1 - 4 of this document, and AGREES that if accepted as a Sponsor at this event, to abide by all terms, conditions and rules as set forth in this agreement, as well as any new or additional rules which may be modified or later required by The Las Vegas Juneteenth Committee or any of their designated representatives. This contract is NON-CANCELABLE, and deposits are NON-REFUNDABLE upon signing. Applicant is of the AGE OF MAJORITY and has the authority to execute this contract.

ALL VENDOR SPACES FOR THIS EVENT HAVE BEEN FILLED!

Download Printable Application

Continued gratitude to our corporate sponsors & community partners.

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